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What to Do If You Are Missing a W-2

Mke sure you have all the needed documents, including all your Forms W-2, before you file your 2011 tax return. You should receive an IRS Form W-2, Wage and Tax Statement, from each of your employers. Employers have until January 31, 2012 to issue your 2011 Form W-2 earnings statement. If you haven't received your W-2, follow these four steps:
 
1. Contact your employer - If you have not received your W-2, contact your employer to inquire if and when the W-2 was mailed. If it was mailed, it may have been been returned to the employer because of an incorrect or incomplete address. After contacting the employer, allow a reasonable amount of time for them to resend or issue the W-2.
 
2. Contact the IRS - If you do not receive your W-2 by February 14, contact the IRS for assistance at 800-829-1040. When you call, you must provide your name, address, Social Security number, phone number and have the following information:
 
  • Employer's name, address and phone number
  • Dates of employment
  • An estimate of the wages you earned, the federal income tax withheld, and when you worked for that employer during 2011. The estimate should be based on year-to-date information from your final pay stub or leave-and-earnings statement, if possible.
 
3. File your return - You still must file your tax return or request an extension to file by April 17, 2012, even if you do not receive your Form W-2. If you have not received your Form W-2 in time to file your return by the due date, and have completed steps 1 and 2, you may use Form 4852, Substitute for Form W-2, Wage and Tax Statement. Attach Form 4852 to the return, estimating income and withhollding taxes as accurately as possible. There may be a delay in any refund due while the information is verified.
 
4. File a Form 1040X - On occassion, you may receive your missing W-2 after you file your return using Form 4852, and the information may be different from what you reported on your return. If this happens, you must amend your return by filing a Form 1040X, Amended U.S. Individual Income Tax Return.
 
Any questions or concerns call Capital One Accounting Solutions, P.A. @ 954-612-1591

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On occassion, you may receive your missing W-2 after you file your return using Form 4852, and the information may be different from what you reported on your return.
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Paul Davidson on Thursday, November 27, 2014 2:35 PM
Great article. Thanks for the info, you made it easy to understand. BTW, if anyone needs to fill out a Form 1040X, I found a blank form here http://goo.gl/bP7mkM. This site PDFfiller also has some tutorials how to fill it out and a few related tax forms that you might find useful.
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